Leading Departments and Divisions in a Time of Change

2019 Workshop for Department and Division Chairs - Virginia Beach, VA 4/11/2019 4/11/2019 4/11/20194/13/20194/13/20194/13/2019 Holiday Inn & Suites North Beach
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About the Workshops

April 11–13, 2019 · Holiday Inn & Suites North Beach · Virginia Beach, VA
May 7–9, 2019 · Sheraton Milwaukee Brookfield Hotel · Milwaukee, WI
May 21–23, 2019 · Sheraton Columbus at Capitol Square · Columbus, OH
June 3–5, 2019 · DoubleTree by Hilton Anaheim–Orange County · Anaheim, CA

NOTE: Registration for the Virginia Beach workshop is now closed. Space is still available at other workshop locations.

Department and division chairs are the bridges between the members of their department or division and senior administrators. The 2019 Workshops for Department and Division Chairs will focus on strategies and practical approaches to develop leadership skills and institution-wide vision—for chairs and faculty peers with whom they work on campus.

Most chairs begin their positions with little or no training in the chair’s responsibilities and with incomplete knowledge of campus challenges and the leadership role that they have accepted. Effective chairs learn the value of developing an institution-wide perspective, communicating clearly, and collaborating with their peers to promote greater institutional effectiveness. They must develop the ability to think strategically, plan actively for the future, and cooperate with academic and administrative departments, including admissions, advancement, finance, and student affairs. At the same time, most chairs are heavily invested in their faculty responsibilities of teaching, advising, service, and scholarship. How can chairs become campus leaders while they balance the competing priorities of their roles as faculty members, departmental advocates, and institutional planners?

Sponsored by Academic Search


Who Should Participate?

The workshops are designed to serve both experienced and new chairs of departments or divisions at nonprofit, independent colleges and universities. Campuses are encouraged to send several department or division chairs to the workshop so that they can support one another in implementing improvements when they return to campus. Institutions may wish to send chairs to workshops in different locations to gain the perspectives of several speakers on the same topic and learn from multiple approaches to workshop topics. A single representative from an institution also would find the workshop helpful. Deans and associate deans who work closely with chairs would find the program beneficial and are welcome to participate. Opportunities will be offered at breakfast and lunch for representatives of institutions of similar size and structure to share experiences and effective practices. Each workshop can accommodate 100 participants.

Speakers

 

 

  • Ron Cole
    Ron Cole
    Allegheny College
  • Katie Conboy
    Katie Conboy
    Simmons University
  • LeeRay Costa
    LeeRay Costa
    Hollins University
  • Monique Guillory
    Monique Guillory
    College of Saint Elizabeth
  • Beth Tyner Jones
    Beth Tyner Jones
    Womble Bond Dickinson (U.S.) LLP
  • Marilyn Sutton-Haywood
    Marilyn Sutton-Haywood
    Pfeiffer University
  • Jenna Templeton
    Jenna Templeton
    Chatham University

Preliminary Schedule

​At each workshop, presenters will include experienced department or division chairs, chief academic officers and deans who are knowledgeable about the work of chairs, an attorney who has experience with the legal issues that department and division chairs at independent colleges and universities face, and a CIC staff member.

 

 

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The Department or Division Budget (Newer Chairs)The Department or Division Budget (Newer Chairs)4<p>The department or division operating budget is often viewed as a simple set of line-item allocations. Chairs will learn what a budget is (and isn’t), the different types of budgets, how their unit budgets fit into the larger institutional picture, effective practices for budget management, how to support colleague chairs in the budget process, and how to make an effective case for additional funding for the department or division. Each workshop will offer separate sections for new and experienced chairs/deans.​</p>
Using Data Effectively (Newer Chairs)Using Data Effectively (Newer Chairs)8<p>​Good data can inform decisions about revisions to existing academic programs, help determine new curricular directions, and suggest strategies for attracting students to the major. How can departmental- or divisional-level data—including data from learning-outcomes assessment, program reviews, campus satisfaction surveys, enrollment trends, and national surveys such as the National Survey of Student Engagement—be used to strengthen programs? Chairs will learn how to use data for revisions to the curriculum, to conduct program reviews, and to attract students. Each workshop will offer separate sections for new and experienced chairs/deans.</p>
The Department or Division Budget (Experienced Chairs/Deans)The Department or Division Budget (Experienced Chairs/Deans)8<p>​The department or division operating budget is often viewed as a simple set of line-item allocations. Chairs will learn what a budget is (and isn’t), the different types of budgets, how their unit budgets fit into the larger institutional picture, effective practices for budget management, how to support colleague chairs in the budget process, and how to make an effective case for additional funding for the department or division. Each workshop will offer separate sections for new and experienced chairs/deans.</p>
Using Data Effectively (Experienced Chairs/Deans)Using Data Effectively (Experienced Chairs/Deans)4<p>​Good data can inform decisions about revisions to existing academic programs, help determine new curricular directions, and suggest strategies for attracting students to the major. How can departmental- or divisional-level data—including data from learning-outcomes assessment, program reviews, campus satisfaction surveys, enrollment trends, and national surveys such as the National Survey of Student Engagement—be used to strengthen programs? Chairs will learn how to use data for revisions to the curriculum, to conduct program reviews, and to attract students. Each workshop will offer separate sections for new and experienced chairs/deans.</p>
RegistrationRegistration1Lunch on your own
Preventive Law I: Adhering to Institutional Procedures and Policies—Hiring PracticesPreventive Law I: Adhering to Institutional Procedures and Policies—Hiring Practices9<p>An attorney with experience in relevant cases will discuss hiring practices from the viewpoint of the department or division chair role. Discussion will focus on the importance of following effective procedures and institutional policies in drafting the position description, appointing the search committee, managing candidate files, checking references, and interviewing candidates on the phone and in person.​</p>
LuncheonLuncheon10
Preventive Law II: Adhering to Institutional Procedures and Policies—Faculty Performance EvaluationPreventive Law II: Adhering to Institutional Procedures and Policies—Faculty Performance Evaluation11<p>An attorney will lead a discussion of the chair’s role in faculty performance evaluation for reappointment, tenure, and promotion. Topics for discussion include the importance of adhering to effective procedures and institutional policies when documenting professional performance, the role of student evaluations of instruction, peer review of teaching, the evaluation of scholarly activities, and contributions to the work of the department or division.​</p>
Dealing with Difficult Faculty ConversationsDealing with Difficult Faculty Conversations12<p>Department and division chairs can prevent many issues from mushrooming into major problems through early intervention. Sometimes chairs delay difficult conversations with colleagues because they lack expertise to encourage change or to deliver bad news tactfully. How can the department or division chair understand better why a faculty member is less effective than expected? What strategies can motivate and support faculty members to become more productive? What skills and strategies might chairs develop to facilitate difficult conversations? Participants will explore how to have a frank conversation with a colleague and will have an opportunity to practice proven techniques.​</p>
Assessing the Day’s Work—Questions and CommentsAssessing the Day’s Work—Questions and Comments13
Dinner on Your OwnDinner on Your Own14
Breakfast Roundtable Discussion GroupsBreakfast Roundtable Discussion Groups15
Building and Maintaining a Collegial DepartmentBuilding and Maintaining a Collegial Department17<p>What are the strategies that experienced chairs employ to build and maintain a collegial atmosphere within a department or division? What lessons have they learned about working with their colleagues, students, and staff members toward departmental goals? How can chairs encourage diverse points of view and respect for all department or division members? Participants will explore these questions with an experienced administrator.​</p>
Becoming a Leader on CampusBecoming a Leader on Campus16<div><em>(Separate sections for newer chairs and experienced chairs/deans)<br></em></div><div><br></div><div>Department and division chairs occupy a pivotal role in the administrative structure of a college or university. The job often has been described as “leading from the middle.” How does the chair learn to lead? What are the potential challenges in the role of the leader? How can the chair influence faculty colleagues within and beyond the department or division? Department or division chairs must develop a wider vision and understanding of campus-wide initiatives in which they might assume a leadership role. What campus resources do chairs tap to develop an institutional perspective? How can campus governance be a vehicle for this development? How can a chair find a mentor? What opportunities might be available when the chair is no longer the department or division leader? Participants will learn how to identify opportunities for leadership at the chair level. Each workshop will offer separate sections for new and experienced chairs/deans.<br><em></em></div>
Welcome and Workshop OverviewWelcome and Workshop Overview2
Wrap-upWrap-up18
Serving as Department or Division Chair: Beyond the Job DescriptionServing as Department or Division Chair: Beyond the Job Description3<div><em>(Separate sections for newer chairs and experienced chairs/deans)<br></em></div><div><br></div><div>Few chairs planned to serve as administrators, managers, or chairs when they were in graduate school or starting their academic careers. Most job descriptions for department chairs are simply lists of activities for which the chair is responsible, suggesting that chairs are task-oriented managers who schedule courses, handle student complaints, order equipment, prepare reports and evaluations, and take care of other departmental business. Chairs also must assume responsibility for departmental leadership, representing the department to the campus and community, serving as departmental advocate, and mentoring junior—and sometimes senior—faculty members. How do chairs manage these responsibilities along with their teaching and scholarly duties? What are models for the chair role? What tasks and projects might be successfully delegated to colleagues? What does the dean or CAO expect from chairs? Participants will discuss their institutional roles using interactive exercises and small group discussions. Each workshop will offer separate sections for new and experienced chairs/deans.<br><em></em></div>
ReceptionReception5
Dine-around DinnersDine-around Dinners6<p>To get to know colleagues from other campuses and exchange ideas over dinner in area restaurants, participants are encouraged to sign up at the CIC Registration Desk to join a “dine-around dinner” group on the evening of the first day of the workshop. Participants are responsible for their own meal expenses. Please sign up by 3:00 p.m. so that CIC can make transportation arrangements if needed. Groups will meet in the hotel lobby at 6:00 p.m.</p>
Breakfast Roundtable DiscussionsBreakfast Roundtable Discussions7

Hotel and Travel

 Location

Holiday Inn & Suites – North Beach

3900 Atlantic Avenue
Virginia Beach, VA 23451
(757) 428-1711

 Hotel Information

Reservation deadline: Monday, March 11, 2019
Room Rate: $109 single/double
 
For reservations, please call (757) 428-1711 and state that you are attending the Council of Independent Colleges’ Workshop for Department and Division Chairs. Reservations also may be made online. Reservations made after the March 11 deadline cannot be guaranteed at the group rate and will be accommodated on a space-available basis. All reservations must be accompanied by a one-night deposit for room and tax on a major credit card.

The Holiday Inn & Suites – North Beach hotel is located on the Virginia Beach Boardwalk. Virginia Beach offers a glimpse at the founding of the country, with historic landmarks and sites such as the Cape Henry Lighthouse and the First Landing State Park, where the first English settlers arrived in 1607. Explore it all from one of the most convenient, comfortable, and family-friendly hotels in Virginia Beach.

 Travel

Airport Transportation

Holiday Inn & Suites – North Beach hotel is about 20 miles from Norfolk International Airport (ORF), which offers many ground transportation options. Please visit the airport website for multiple options including taxis and prearranged car services. Taxi service from the airport is roughly $30.
 

Hotel Parking

The hotel offers complimentary self- and valet parking.
 

Registration Information

NOTE: Registration for the Virginia Beach workshop is now closed. Space is still available at other workshop locations.


Registration Fees

CIC Member RateNonmember Rate
First Registrant$550$700
Additional Registrants$460$595


Dress Guidelines

Business casual clothing is appropriate throughout the workshops.


Cancellation Policy

Refunds will be made in full (less a $50 processing fee) for cancellations received more than ten business days prior to the workshop for which participants have registered. Refund requests received between five and ten business days of the start of the workshop incur a charge equal to 25 percent of the total registration fee. Requests received fewer than five business days prior to the start of the workshop are ineligible for a refund.

Please send cancellation requests, in writing, to the attention of Leslie Rogers-Brown, CIC conference manager, by fax to (202) 466-7238 or by email to lrogers-brown@cic.nche.edu. Registrations are transferable within an institution.