The Joys and Challenges of Leading from the Middle

2016 Workshop for Department and Division Chairs - Portland, ME 5/9/20165/9/20165/11/20165/11/2016 The Westin Portland Harborview
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About the Workshops

​​​​​April 7–9, 2016 · Brown Hotel · Louisville, KY
May 10–12, 2016 · Westin Portland Harborview · Portland, ME
May 24–26, 2016 · Crowne Plaza Minneapolis Downtown · Minneapolis, MN
June 13–15, 2016 · Doubletree by Hilton Portland · Portland, OR


Most chairs come into their positions with little or no training to manage the chair’s responsibilities, cultivate a wide view of campus challenges, or understand the leadership role that they have been asked to accept. The 2016 Workshops for Department and Division Chairs will focus on strategies and practical approaches to developing leadership skills and institution-wide vision—for themselves and faculty peers with whom they will work upon returning to campus.

Department and division chairs serve as the bridge between the members of their department or division and senior administrators. Effective chairs learn the value of developing an institution-wide perspective, communicating clearly, and collaborating with their peers to promote greater institutional effectiveness. They must develop the ability to think strategically, plan actively for the future, and cooperate with other academic and administrative departments on campus, including admissions, advancement, finance, and student affairs. At the same time, most chairs are heavily invested in their faculty responsibilities of teaching, advising, service, and maintaining scholarly activity. How can chairs balance the competing priorities of their roles as faculty member, department advocate, and institutional planner and also become campus leaders?

CIC acknowledges with appreciation the continuing support of Academic Search, Inc. and the American Academic Leadership Institute.


Who Should Participate?

The workshops are designed to serve both experienced and new chairs of departments or divisions at nonprofit, independent colleges and universities. Campuses are encouraged to send several department or division chairs to the workshop so that they can support one another in instituting improvements upon their return to campus. Institutions may wish to send chairs to workshops in different locations to gain the perspectives of several speakers on the same topic and learn from multiple approaches to workshop topics. A single representative from an institution also would find the workshop helpful. Deans and associate deans who work closely with chairs would find the program beneficial and are welcome to participate. Opportunities will be offered at breakfast and lunch for representatives of institutions of similar size and structure to share experiences and effective practices. Registration is limited to chairs and other academic administrators at private, nonprofit liberal arts-based colleges and universities. Each workshop can accommodate 100 participants.

Workshop Leaders

 

 

  • Chad Berry
    Chad Berry
    Berea College
  • Kenneth P. Carson
    Kenneth P. Carson
    Grove City College
  • Mary Ann Gawelek
    Mary Ann Gawelek
    Seton Hill University
  • Michael Glassman
    Michael Glassman
    Dinsmore & Shohl
  • Rita E. Knuesel
    Rita E. Knuesel
    College of Saint Benedict and Saint John’s University
  • Michael McDonald
    Michael McDonald
    Kalamazoo College
  • Tarshia L. Stanley
    Tarshia L. Stanley
    Spelman College

Schedule

 

 

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RegistrationRegistration1<p>​Lunch on your own<br></p>
BreakBreak10
Preventive Law I: Adhering to Institutional Procedures and Policies—Hiring PracticesPreventive Law I: Adhering to Institutional Procedures and Policies—Hiring Practices11Michael Glassman<p>​An attorney with experience in relevant cases will discuss hiring practices from the viewpoint of the department or division chair’s role. Discussion will focus on the importance of following effective procedures and institutional policies in drafting the position description, appointing the search committee, managing candidate files, checking references, and interviewing candidates on the phone and in person.</p>
LuncheonLuncheon12
Preventive Law II: Adhering to Institutional Procedures and Policies—Faculty Performance EvaluationPreventive Law II: Adhering to Institutional Procedures and Policies—Faculty Performance Evaluation13Michael Glassman<p>​An attorney will lead a discussion of the chair’s role in faculty performance evaluation for reappointment, tenure, and promotion. Topics for discussion include the importance of adhering to effective procedures and institutional policies when documenting professional performance, the role of student evaluations of instruction, peer review of teaching, the evaluation of scholarly activities, and contributions to the work of the department or division.<span style="display:inline-block;"></span></p>
BreakBreak14
Dealing with Difficult Faculty ConversationsDealing with Difficult Faculty Conversations15Chad Berry<p>​Department and division chairs can prevent many issues from mushrooming into major problems through early intervention. Sometimes chairs delay difficult conversations with colleagues because they lack expertise to encourage change or to deliver bad news tactfully. How can the department or division chair understand better why a faculty member is less effective than expected? What strategies can motivate and support faculty members to become more productive? What skills and strategies might chairs develop to facilitate difficult conversations? Participants will explore how to have a frank conversation with a colleague and have an opportunity to practice proven techniques.<span style="display:inline-block;"></span></p>
Assessing the Day’s Work—Questions and CommentsAssessing the Day’s Work—Questions and Comments16
Dinner on Your OwnDinner on Your Own17
Breakfast Roundtable Discussion GroupsBreakfast Roundtable Discussion Groups18
Building and Maintaining a Collegial DepartmentBuilding and Maintaining a Collegial Department19Tarshia L. Stanley<p>​What are the strategies that experienced chairs employ to build and maintain a collegial atmosphere within a department or division? What lessons have they learned about working with their colleagues, students, and staff members toward departmental goals? How can chairs encourage diversity of points of view and respect for all department or division members? Participants will explore these questions with an experienced administrator.</p>
Welcome and Workshop OverviewWelcome and Workshop Overview2
BreakBreak20
Becoming a Leader on CampusBecoming a Leader on Campus21Michael McDonald<p>​Department and division chairs occupy a pivotal role in the administrative structure of a college or university. The job often has been described as “leading from the middle.” How does the chair learn to lead? What are the potential challenges in the role of leader? How can the chair influence faculty colleagues within and beyond the department or division? Department or division chairs must develop a wider vision and understanding of campus-wide initiatives in which they might assume a leadership role. What campus resources do chairs tap to develop an institutional perspective? How can campus governance be a vehicle for this development? How can a chair find a mentor? What opportunities might be available when the chair is no longer the department or division leader? Participants will learn how to identify opportunities for leadership at the chair level.</p>
Wrap-upWrap-up22
Serving as Department or Division Chair: Beyond the Job DescriptionServing as Department or Division Chair: Beyond the Job Description3Mary Ann Gawelek<p>​Few chairs planned to serve as administrators, managers, or chairs when they were in graduate school or starting their academic careers. Most job descriptions for department chairs are simply lists of activities for which the chair is responsible, suggesting that chairs are task-oriented managers who schedule courses, handle student complaints, order equipment, prepare reports and evaluations, and take care of other departmental business. Chairs also must assume responsibility for departmental leadership, representing the department to the campus and community, serving as departmental advocate, and mentoring junior faculty members. How do chairs manage these responsibilities along with their teaching and scholarly duties? What are models for the chair role? What tasks and projects might be successfully delegated to colleagues? What does the dean or CAO expect from chairs? Participants will discuss their institutional roles using interactive exercises and small group discussions.</p>
BreakBreak4
The Department or Division BudgetThe Department or Division Budget5Rita E. Knuesel<p>​The department or division operating budget is often viewed as a simple set of line-item allocations. Chairs will learn what a budget is (and isn’t), the different types of budgets, how their unit budgets fit into the larger institutional picture, effective practices for budget management, how to support colleague chairs in the budget process, and how to make an effective case for additional funding for the department or division.</p>
ReceptionReception6
Dine-around DinnersDine-around Dinners7<p>​To get to know colleagues from other campuses and exchange ideas over dinner in area restaurants, participants are encouraged to sign up at the CIC Registration Desk to join a “dine-around dinner” group on the evening of the first day of the Workshop. Participants are responsible for their own meal expenses. Please sign up by 3:00 p.m. so that CIC can make transportation arrangements if needed. Groups will meet in the hotel lobby at 6:00 p.m.</p>
Breakfast Roundtable Discussion GroupsBreakfast Roundtable Discussion Groups8
Using Data EffectivelyUsing Data Effectively9Kenneth P. Carson<p>​Good data can inform decisions about revisions to existing academic programs, help determine new curricular directions, and suggest strategies for attracting students to the major. How can departmental or divisional-level data—including data from assessment of learning outcomes, program reviews, campus satisfaction surveys, enrollment trends, and national surveys such as the National Survey of Student Engagement—be used to strengthen departments and divisions? Chairs will learn how to use data for revisions to the curriculum, to conduct program reviews, and to attract students to their programs.<span style="display:inline-block;"></span></p>

Hotel and Travel

 Location

The Westin Portland Harborview

157 High Street
Portland, ME 04101
(207) 775-5411

 Hotel Information

Reservation deadline: Friday, April 15, 2016 (5:00 p.m.)
Room Rate: $139 single/double

The Westin Portland Harborview is located in the heart of the Arts District in downtown Portland. This hotel is steps away from the Portland Museum of Art, the State Theatre, Cross Insurance Arena, Portland’s Old Port district, and Casco Bay. Originally known as the Eastland Park, this hotel gained fame as the largest hotel in New England when it opened in 1927.

For reservations, please call (855) 811-0043 and state that you are attending the Council of Independent Colleges Workshop for Department and Division Chairs. Reservations made after Friday, April 8th cannot be guaranteed at the group rate and will be accommodated on a space-available basis.

 Travel

Driving Directions

From Portland International Jetport (PWM):
Start out going west on Jetport Access Road. Turn slight right to stay on Jetport Access Road. Turn right onto International Parkway. Take the second right onto Congress Street/ME-9/ME-22. Continue to follow Congress Street for approximately three miles. Turn left onto High Street. The Westin Portland Harborview Hotel is on the right .
 
From Northern Maine:
Merge onto I-95 South toward Maine Turnpike South/Portland/Kittery. Merge onto I-295 South via exit
103 toward ME-9/Gardiner/ME-126/Brunswick. Take exit 6A Forest Avenue and stay on Forest Avenue. Turn right onto Congress Street. Turn right onto High Street. The Westin Portland Harborview Hotel will be on your right.
 
From South:
Take I-95 N and merge onto I-295 N via exit 44 towards South Portland/Downtown Portland. Take exit 6A Forest Avenue/ME-100 South. Keep left at the fork in the ramp and turn slight right to stay on Forest Avenue. Turn right onto Congress Street. Turn right onto High Street. The Westin Portland Harborview Hotel will be on your right.
 

Airport Transportation

The Portland International Jetport (PWM) is approximately four miles from the Westin Portland Harborview. The hotel offers its guests complimentary shuttle service to and from the jetport. Please call (207) 775-5411 in advance to make arrangements.


Amtrak

The Portland Transportation Center (POR) is home to Portland’s Amtrak station, which is located two miles from the Westin Portland Harborview. For more information about Amtrak services to and from Portland, please visit Amtrak’s website.
 

Metro Bus

The Greater Portland Transit District Metro provides bus services throughout Portland, which runs every 25–30 minutes. For general information about Portland’s metro bus system, please visit http://gpmetrobus.net.
To travel from the jetport to the hotel, take bus Route #5. The ride from the jetport is approximately 30 minutes (19 bus stops) and costs $1.50. Bus information for Route #5 is available online.
 
To travel from the Amtrak station to the hotel, take bus Route #1. Bus fare is $1.50 and the ride is approximately 10 minutes (5 bus stops). Bus information for Route #1 is available online.

Taxi

Taxi service is available at the Portland International Jetport and can be found outside of the baggage claim area. Cab fare from the jetport to the hotel is approximately $15–$20 (one way), which includes a $1.50 surcharge applied to all originating Jetport taxi fares. Taxicabs at the Portland Transportation Center are available onsite. Fare from the Amtrak station to the hotel is usually under $10 (one way). For more information, please see the Taxi Published Flat Rate Guide (PDF) or call (207) 879-1903.


Hotel Parking

Valet parking is $34 per night. Self-parking is available next to the hotel at $24 per night.