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Institutions participating in the CIC-TEP must be members
of the Council of Independent Colleges (click
here for CIC membership information).
**Attention CIC-TEP Liaisons:
please submit the 2008-2009 Annual Report
form to our office as soon as possible.
 Registration
Participating institutions must register annually for the CIC-TEP network
by completing the Tuition Exchange Program Registration
Form, and paying an annual registration fee of $350. As a part of
the registration process, each participating institution must appoint
a CIC-TEP Liaison Officer, who authorizes the institution's export applicants
as eligible for CIC-TEP benefits and who is the contact person for applicants
from other institutions regarding their acceptance at the host institution.
Institutions must be registered by June 30 of the year preceding any
year that they import or export students and must pay the registration
fee during each year that they participate in the program. CIC
maintains a current list of participating
institutions. Early registration provides maximum opportunity for
student choice.
Guidelines and Procedures
Responsibilities of the home (exporting) institution:
- The home institution must authorize student applicants as full-time
employees of the institution, or dependents (equivalent to the IRS definition
of dependent) or spouses of full-time employees. CIC-TEP benefits are
automatically terminated at the end of the current term if the qualifying
employee drops below full-time employment at the exporting institution.
No limit is placed on the total number of students that each institution
may export.
- The Liaison Officer at the host institution is responsible for informing
the student of his/her acceptance to the CIC-TEP.
Responsibilities of student applicants:
- Each student must apply directly for normal admission to the institution(s)
of his/her choice in accordance with the institution's procedures, submitting
all required financial aid information.
- Student applicants are also required to submit all financial aid awards
to the host/importing institution. (Host institutions should establish
policies dealing with specific financial aid awards.)
- In addition, student applicants must request that the TEP Liaison
Officer at the home/exporting institution complete the Tuition Exchange
Program Student Application Form (provided by CIC) and direct it to
the Liaison Officer at the host/importing institution for determination
of acceptance to the CIC-TEP.
Responsibilities of host (importing) institution:
- The host institution determines whether student applicants are admissible,
in accordance with regular institutional admission standards and in
compliance with all host institution financial aid policies and procedures.
- The host institution is required to "import" up to three
new admissible CIC-TEP students each year, for a maximum of 12 students
over a four-year period (assuming no attrition). Institutions are required
to reserve these three slots until April 1. Host institutions may choose
to admit more than three new students per year.
- The host institution's commitment to each student is limited to full
tuition remission. (Institutions may not grant a partial tuition write-off.)
Host institutions may use other tuition-specific student financial aid
to offset some of this remission. Students are responsible for all other
expenses such as room and board.
- Students are eligible for TEP benefits (interrupted and/or uninterrupted
attendance) for a total of eight semesters (or the equivalent). Host
institutions are under no obligation to extend the benefit beyond these
eight semesters or an equivalent (i.e. part-time study).
- Host institutions must determine whether part-time, graduate, and
study-abroad students are eligible for the CIC-TEP.
- The admissions office of the host institution is responsible for informing
the student of her/his acceptance to attend the institution.
- The Liaison Officer of the host institution is responsible for informing
the student of her/his acceptance to attend the institution.
- The host institution determines whether enrolled students are maintaining
good academic standing and satisfactory academic progress.
Student Continuation:
- Continued participation by a student in the CIC-TEP is determined
by the host institution on the basis of policies that apply to all its
students.
- Continued eligibility for participation is determined by the annual
filing of the CIC-TEP Student Application Form by the home institution's
Liaison Officer. Students in good standing are automatically eligible
for up to three years of annual renewal of tuition remission for undergraduate
study (for a total benefit of four years).
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